5/28/08

Al Gibbs

Dave Martin

Chris Van Dornick

Scott Schaedel

Don Ami

Kris Sudrovich

The meeting was called to order at 6:30 p.m.

Bike Swap suggestions

• Have bike owners write up their own sales tickets. AHBA checkers would verify the information.
• Everyone works check in except for a few setting up registers and the bank.
• Station people by racks to keep an eye on tags.
• Need different method for accessories, both check in and checkout.
• Pricing advice: have a few specialists do this task exclusively.
• Sequencing of tickets – will not reuse any tickets returned by bike shops.
• Use different sales receipt tags for bikes and accessories. Only helmets are allowed to be brought into the sales area.
• Have more people disbursing money; divide up according to ticket number. Money in sealed envelopes with white card stapled to it.
• Set a disbursement window of 4 p.m to 6 p.m.
• Pioneer might be a better location due to the field house; need more enclosed space. Chris V. will check availability. Otherwise a tent may be needed.
• Marking the sales ticket (card stock) with green marker proved very valuable as a control, indicating the bike went through the cash register.

Arlington500

• 640 paid riders
• Don’t need to print as many brochures next year.
• Use two sided printing for route sheets.
• Modify short route to make signage easier to place.
• Add porta-johns at the rest stop.
• It appears that the LIB mailing worked out very well.

Meeting was adjourned at 7:30 p.m.