Arlington
Heights Bicycle Club
Board Meeting
Minutes from October 27, 2010
The meeting
was called to order at 6:35 PM by President Al Gibbs. Board members in attendance were Al Gibbs, President; Paula
Matzek, Membership Chair; Vince Kelley, President-elect and board member at
large; Scott Schaedel, board member at large; Debra Watson, board member at
large elect; and Lynn Sakata for Ford Sakata, Secretary.
Membership
Report - Paula gave the membership report.
There are currently 139 households and 183 individual members that
include 28 new households. This is up
11 households and 16 members since 2009.
Treasurers
Report - Al gave the Treasurers report.
There is a current total balance of $36,620.54 of which the checking
account has approximately $2,300 and the money market account with $34,257. Upcoming 2010 expenses include $2,000
budgeted for the upcoming Awards Banquet and $1,500 for donations. Next years budget will be agreed to in
January/February of 2011.
Awards
Banquet - Paula provided an update to the board regarding the Awards
Banquet. The date is November 6, 2010,
at La Tasca in Arlington Heights.
Invitations were sent to members via email and published on the
website. Member cost is $15.00 and
non-member cost is $35.00. Sixty-seven
(67) people were signed up as of the meeting date. Details regarding the banquet were discussed including: agenda,
who would emcee the event and top-rider certificates and prizes. The agenda to include: changes to
officers/thank you; road treasures; and solicitation of ride memories from members.
Donations
The board discussed potential recipients for the remaining $1,500 donation budget from ideas submitted from
membership. Several actions items
resulted including contacting the Village of Arlington Heights Police
Department (Al Gibbs) and the bike commission (Vince Kelley) regarding possible
community needs. Once this information
is available, the board will determine where to donate the remaining money for
the year. The remaining member ideas
will be considered again during the 2011 donation discussions.
By-Laws The
board discussed some necessary additions (underlined below) to the By-laws to
reflect current practice. The board
approved these changes for voting by the membership.
The AHBC Board shall consist of seven members
elected by the membership. Of the
seven, four shall be officers and three members at large. The four officers shall be President,
Vice-President, Secretary, and Treasurer.
More than one person may occupy any of the positions during a term of
office as necessary to meet the needs of the AHBC.
Arlington 500
Don Ami will be in charge of organizing the 500 in 2011 but wants a
trainee/helper to take over in 2012. Al
Gibbs has agreed to step up fill this important role in 2011/2012.
Ride
Schedules - Show & Go rides begin November 6th at 10am at Frontier
Park. A pre-season planning meeting
will be held early in the year to discuss 2011 rides. We need to identify new ride leaders for advanced rides;
intermediate rides; and Tuesday/Wednesday night rides. We will also look for other ride ideas. The board will also look at the rules
regarding double-dipping of miles with other bike clubs.
General Membership Meeting Planning The
board reviewed the agenda for the general membership meeting which would
immediately follow this board meeting.
Agenda included:
·
Officer/Board member election - the slate of officers for
2011 are: Vince Kelley for President,
David and Christine Van Dornick for Vice-Presidents and Ride Chairs, Ford
Sakata for Secretary, and Al Gibbs for Treasurer. The Board Members at Large on the slate: Paula Matzek, Debra
Watson, and Scott Schaedel.
·
By-Law wording changes as discussed above.
·
2010 Donation ideas as discussed above.
·
Solicit ideas from members regarding program ideas for
2011
The board
will also look for a possible program director and volunteers to bring snacks
to 2011 meetings.
The board
meeting adjourned at 7:35 PM. The General Membership meeting followed.
Respectfully
Submitted,
Ford Sakata
Secretary